These policies apply to all rentals of the Rec Room & Event Centre and form part of
your rental agreement. They reflect our operating rules and the Saskatchewan regulations we operate under — including
liquor licensing through the Saskatchewan Liquor and Gaming Authority (SLGA) and provincial
food-safety requirements. Your events coordinator will review each policy with you before your event.
Cancellation Policy
A non-refundable deposit is required to confirm your booking and hold your date. If you need to cancel, the
following applies based on the notice we receive in writing before your event date:
60 or more days before the event: the deposit is forfeited; no further charge.
30–59 days before the event: the deposit is forfeited, plus 50% of the estimated food and
beverage minimum.
Fewer than 30 days before the event: the full estimated balance is due.
Date changes are subject to availability. One reschedule is permitted at no charge with 60 or more days' notice;
the deposit transfers to the new date. Cancellations by the venue due to circumstances beyond our control (for
example, loss of utilities or unsafe conditions) are refunded in full or rebooked at your choice. Specific amounts
are confirmed in your rental agreement.
The person or organization renting the space (the "renter") is responsible for the venue, its equipment, furniture,
and grounds during the rental period. Any damage caused by the renter, their guests, or their vendors is repaired
or replaced at the renter's cost, charged to the payment method or billing contact on file.
A walkthrough may be completed before and after your event to record the condition of the space.
No pins, nails, staples, tape, or adhesives that mark or damage walls, ceilings, or fixtures (see the
Decorating Policy).
Normal wear and tear from ordinary use is expected and is not charged.
Missing or broken venue property (glassware, linens, AV equipment, décor) is billed at replacement cost.
All alcohol service takes place under our liquor permit issued by the Saskatchewan Liquor and Gaming
Authority (SLGA) and is served only by our staff, who hold Serve It Right Saskatchewan
certification. This keeps your event compliant with Saskatchewan liquor law.
Outside alcohol is not permitted. Guests may not bring their own alcohol onto the premises,
and alcohol may not be removed from the premises.
Legal drinking age is 19. Valid government-issued photo ID is required, and we will ID anyone
who appears under 25. We do not serve minors — supplying alcohol to a minor is illegal.
Responsible service. Our staff will slow or refuse service to any guest who is, or appears to
be, intoxicated, and will not over-serve. We may refuse entry to, or remove, any guest for intoxication or
unsafe behaviour.
Service hours. Alcohol is served only during the hours allowed by our permit. Last call and
bar close are set for your event; we may end service earlier if needed for safety or compliance.
Depending on the size and nature of the event, we may require additional security or a lower guest-to-server
ratio.
Billing. Where alcohol is placed on an approved invoice, that portion is settled after the
event based on actual consumption (see the Payment Schedule).
All food is prepared and served by our licensed kitchen. Because our food-service licence makes us responsible for
the safety of any food served in the building, we follow Saskatchewan food-safety requirements and cannot allow
food we have not prepared and handled.
Outside catering is not permitted. Hot meals, buffets, plated service, and hors d'oeuvres are
provided by our kitchen only.
Desserts are the one exception. You may bring in desserts (for example, a celebration or
wedding cake) from an outside provider. Please tell us who is providing them, when they will be dropped off,
and whether they need refrigerated storage — we can store them for you.
Any permitted outside item must be commercially prepared, low-risk, and shelf-stable. We cannot accept
home-prepared perishable foods or anything that could pose a food-safety risk.
Allergies & dietary needs: please tell us in advance. We accommodate where we can and
handle allergens carefully, but a shared kitchen means we cannot guarantee any dish is completely
allergen-free.
Menus and pricing are provided after we receive your intake form and understand your service style and guest
numbers.
You're welcome to decorate to make the space your own. To keep everyone safe and protect the building, the
following rules apply:
Open flames / candles: any lit candle must be fully enclosed in a non-combustible container
(such as a vase or hurricane) that is at least twice the height of the candle, so the flame
stays contained if the candle tips over. Unenclosed or taper flames are not permitted.
No wall or surface damage: no pins, nails, staples, tape, or adhesives that mark or damage
walls, ceilings, or fixtures. Ask our staff about approved ways to hang or display items.
No smoke or fog displays (including smoke/fog machines and smoke-based special effects), as
these can trigger fire-safety systems.
Nothing may be attached to sprinklers, fire equipment, exit signs, or doorways.
All decorations must be removed at the end of your rental unless storage has been arranged in advance (see the
Cleanup Expectations).
We take care of standard cleaning — floors, venue tables and chairs, and washrooms. Your responsibility is to
remove everything you brought in:
All personal items, decorations, gifts, signage, and outside desserts must be removed by the end of your
rental period (or the agreed tear-down time).
Rented items and vendor equipment should be removed the same night unless storage has been arranged.
Anything left behind after your rental may be discarded.
Excessive mess beyond normal use — for example confetti, glitter, or heavy spills — may incur an additional
cleaning fee, charged to the billing contact on file.
A non-refundable deposit is due at the time of booking to hold your date.
Full payment of the balance is due before the event begins. Events will not proceed until
payment is complete.
Alcohol exception: where alcohol is placed on an approved invoice, that portion is settled
after the event, based on actual consumption, and is due within the timeframe stated on the
invoice.
Final guaranteed guest numbers are due in advance of your event; billing is based on the guaranteed minimum or
the actual attendance, whichever is higher.
Accepted payment methods and any taxes or gratuities are confirmed in your rental agreement.
The number of guests we can host is set by fire and safety regulations and by the layout you choose. We cannot
exceed the posted maximum occupancy for the space.
Seated and served layouts (such as banquet dinners) hold fewer guests than standing layouts (such as
cocktail receptions).
Your final guest count and room layout are confirmed with your coordinator so we stay within safe occupancy.
For everyone's safety, we may cap attendance or adjust the layout to meet occupancy and exit requirements.
All golfers must abide by the following course rules and the rules on the score card. Golfers not abiding by these
rules will be asked to leave Aspen Links with no refund. The course Marshal / Player Assistant / Golf Ambassador
has total control of the course, and all golfers must comply with their directions. Failure to do so will result
in an immediate end to the round, and the individual will be asked to leave the golf course.
Do's
Each golfer must have their own set of clubs and golf bag.
Repair all ball marks and replace all divots.
Rake all sand bunkers.
Keep all power carts on paths and abide by the 90-degree rule at all times.
Place your garbage and recycling in the containers provided; please help empty your power cart of any garbage
and dispose of it appropriately.
Wear appropriate golf attire; collared shirts and golf pants and/or shorts are recommended.
Use the designated washroom facilities.
Don'ts
Do not bring your own alcohol onto Aspen property. Any alcoholic beverages consumed on our property must be
purchased from the Aspen Golf Club / Pro Shop.
Any ball hit into the surrounding yards / property is considered a "lost" ball. Entering any residential or
private property to retrieve lost balls is unacceptable and will result in immediate removal from the golf
course without a refund.
Do not allow a gap between your group and the group ahead. Please keep up with the pace of play — you or your
group may be asked to pick up your ball(s) and move to the next hole / into position.
Dress Code (Highly Recommended)
No sweat pants or torn jeans.
No tank tops.
Shorts / skirts must be an appropriate length — no cut-offs or gym shorts.
Shirts must be worn at all times.
Wind pants and layered clothing are acceptable during inclement weather.
Proper golf wear or running shoes are required.
Tournament Terms
Guaranteed player numbers must be confirmed seven (7) days prior to your tournament. Aspen Links reserves the
right to alter starting times or format should the number of players differ from the original number.
A copy of the draw for your tournament must be provided to the pro shop 48 hours prior to your event.
Aspen Links is a licensed facility, so all alcohol must be purchased from Aspen Links.
All tournaments are responsible for the power carts. A credit card must be pre-authorized prior to the
tournament to cover any possible damage to our carts.
All signage for your tournament must be at Aspen Links 48 hours prior to your event.
If the minimum number of golfers is not met, Aspen Links will still invoice for the minimum number of golfers
(50 for a 9-hole shotgun, 100 for an 18-hole shotgun).
A deposit of $1,000 is required to secure your event date. This deposit is non-refundable if your tournament is
cancelled.
These policies are provided for planning purposes and form part of your signed rental agreement,
which governs in the event of any difference. Aspen Links Golf Course — Rec Room & Event Centre reserves the
right to update these policies; the version in your signed agreement applies to your event.
